Where should we answer customer questions? [Content Strategy]

To answer customer questions is an important strategy to build that relationship with our customers and even potential customers. But where do we answer questions? In this article, I discuss how we can build relationships by answering questions:

  • one-on-one
  • on other channels, for other customers who might have the same question
  • as part of an integrated content approach

Respond on the channel where the question is being asked

One place to respond is where customers are actually asking. If they call on the phone, answer in that conversation. Don’t send them to another channel if it’s not necessary. If they ask in Twitter DM, answer there whenever possible. There certainly are exceptions, like financial institutions can’t have a discussion there about an account and need to move it to another channel. But in general.

There are some softer strategies that can make use multiple channels. For example, when I’m trying to chat with Restream support, I can also easily search their help articles. But the user experience doesn’t make it feel like they are trying to pawn me off to the help section. It’s just listed as an option.

answer customer questions online

Chatbots and a sophisticated conversational marketing strategy can help here as well. Unfortunately, I’m seeing a lot of bad chatbot experiences, too, still. The other day, I saw one that said: “Please rephrase your question” over and over. Another said, “Please email us.” That’s not a great experience.

Find a way to answer questions in an easy-to-find place

Customer experience expert Shep Hyken said that it could be quite helpful for companies to have content readily available online and easily findable online.

Some companies build content support hubs, which is probably the best way when it comes to specific product questions. “How do I pair my Restream livestream” for example, would make a good support hub content article. But “How do I simulcast my livestream on social media” could be a regular blog article. Basically, it would use the same content to answer a slightly different question.

Read next: Makeup tips for men when going on livestreams and video podcasts

How do we know what customer questions to answer?

One way is to listen to customers and potential customers. This is where the teams that talk to customers come in. What questions are they asking verbally on check-in meetings, sales calls and other face-to-face meetings? Certainly, try to answer them, but also pass them along to the team in charge of content to develop the answer further on other channels.

Admittedly, that can be another step for team members to remember to pass along those questions. You can also make use of technology. For example, set an alert in Gong – or similar software that your sales team might use. Then send alerts to the right people based on things asked.

Also, as Marcus Sheridan mentioned on the podcast, many questions that customers ask are repeat questions. Creating video answers and sending them at the right times is another way to tackle this communication task.

 Another way is to keep an eye on questions asked online. How people ask questions online comes in a number of ways, including:

Set up mechanisms and technology to listen in those places and then create content that answers those questions.

Active listening also is important here. For example, on some sites, customers may not even ask a question but make a statement that has an embedded question.

For example, I may say something like this about a new ring light:

It seems to work well, but is still creating that shiny spot on my bald head.

That’s really a question hidden behind a statement. In fact, it’s not really about that specific light at all.  It’s most likely all about the angle, which brings me to the next focus area: Brands should discuss related content that helps them use your product better or be aware of you.

Read next: Why a content creation strategy must include getting on a blogging schedule

If I can’t figure out how to get that bald spot to be less shiny and return the ring light and maybe even leave a negative review that doesn’t help the company. But what if I need to put it on a different tripod, move it up higher, and create a different angle? If the company taught me how to do that, it builds a relationship and maybe even customer longevity and goodwill.

Building community with customers to answer questions

Author and entrepreneur Arvid Kahl discussed the importance of being embedded in your audience to make it all work on an episode of “The Business Storytelling Show.”

In his book, he discusses the importance of really understanding your audience and that means to actually be part of the audience’s lives. That doesn’t mean we have to be exactly like all audience members, but it does mean we have to be involved to understand them and how our company can help them.  (Affiliate link to the book).

But what if people aren’t finding our answers?

With the amount of content around today, it certainly can be a challenge for people to find the content they need and when they need it. As simple as it may sound, but it all with starting to create the content. 

Then keep going and get on a schedule.

  • Review the questions that come in on all the different channels.
  • Prioritize content creation. Create the content that answers the most pressing or most common questions first.
  • Use the content on all relevant channels, which could include the blog, an email campaign, communication with sales and customer support, social media.

It does come back to good collaboration and communication as well. Create the content that can help the business, but that’s really only possible when it’s created strategically by understanding what customers need to know.

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